S ome months ago, I did an article on some applications that will help you increase your productivity on your Mac. Now, after studying for about two weeks and using a lot of apps in my day to day. From staying on top of your schedule to saving money, here are the best apps for students. Documents is the ultimate app for accessing all of your files and annotating PDFs. It’s one of the best productivity apps that you should immediately add to your phone. Built for teams of all sizes and industries, ClickUp’s fully customizable and proprietary features make it a must-have for team members that want to keep everything from design to development in one organized place.
The world is obsessed with productivity. We all want to know how to get things done more quickly and with less effort; improve our time management skills; and lead more productive, fulfilling lives. The eight productivity apps listed in this blog post will help you achieve those goals.
We've pulled from our personal experiences and conducted detailed, in-depth research to compile the best productivity apps for 2020. An investment in just a few of these tools is sure to make you more efficient. So without further ado, let's dive in!
How We Define 'Productivity Apps'
For the purposes of this blog post, a productivity app is any piece of software that makes your job easier and allows you to get more work done in less time. Some of the applications listed below aren't 'productivity apps' in the traditional sense of the phrase. But each is worth having and will save you hours of precious time when used consistently.
After reading through our list, we encourage you to sit down and think about which areas of your life you'd like to become more productive in for 2020. Then get the app (or apps) that will help you get there.
The Productivity Apps You Need In 2020
Each of the following 10 productivity apps will make you more efficient in some way.
Before we start, we should note that, while our list is numbered, the placement of apps doesn't represent their level of importance. Meaning the first app isn't better than the last. The numbers simply make it easier to track through this post. Ready?
1. CloudApp
We may be biasted, but CloudApp is the de facto #1 based with a nearly 5 star rating from our 4 million customers. a highly intuitive visual communication tool that can save your team up to 56 hours a week! The only difficulty is deciding how you're going to use all that extra time.
Whether you happen to be communicating with a colleague, a customer, or a client; CloudApp's free screenshot tool on mac and pc , screen recorder, GIF creation, and image annotation features will help you get your point across faster. Don't bother writing lengthy, complex emails, simply show people what you mean.
3 million users, including industry titans like Uber, Facebook, and Adobe can't be wrong. CloudApp is an incredible productivity app that you need in your business software suite. Fortunately, it's incredibly affordable.
The free forever plan will get you started. For additional features, subscribe to an upgraded plan for just $9+ a month.
2. Lucidchart
Lucidchart's features improve your productivity by offering high-quality visual creation with simple keyboard shortcuts or a quick click of the mouse.
To use the tool, simply create a custom document or choose from multiple templates to get you started. Then start making your visuals easily with hundreds of shapes, colors, and the option to add layers.
But Lucidchart is more than just a personal productivity tool. It can also be used to keep your entire team on track. Collaborate within the software by simply tagging team members. The seamless communication allows for work to get done faster.
Lucidchart is free for basic functionality, $7.95 a month for individuals, and $9 a month (per user) for a team account with premium features. You can also contact Lucidchart for an Enterprise-level quote.
3. Calendar
Looking to save more time, be more productive, and achieve better focus? Look no further than Calendar, the smart tool that you need to add to your stack.
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Productivity Tools Mac
This artificial intelligence-led productivity app is always learning for you and will save you time and effort as you plan out your day, week, month, and even year. The best part? The more you use it, the more valuable it becomes.
With Calendar, you can allow anyone to choose a time and book a meeting with you, directly inside the app. And you'll never have to worry about overbookings, as Calendar will automatically protect you from any meetings being scheduled at the same time.
Calendar, featured in CNN, Inc, Forbes, and Entrepreneur, will also let you dive deep into the analytics of your calendar to discover ways to maximize your productivity and save more time.
It's easy to get started, just go straight to Calendar.com and follow the sign up prompts. You can get started for free or get access to more features via a monthly subscription plan.
4. HubSpot CRM
HubSpot CRM was built from the ground up to be ready for the modern world. Intuitive and automatic where other systems are complicated and manual, HubSpot CRM takes care of all the little details - logging emails, recording calls, and managing your data - freeing up valuable selling time in the process. It regularly ranks as one of the best CRM software products for small businesses.
Here are the reasons HubSpot CRM is the top choice for small businesses:
- Manage your pipeline and never let a deal slip through the cracks.
- Find and focus on closing the warmest leads.
- Use our proven email templates or create your own.
HubSpot CRM is 100% free forever and comes natively integrated with other free features that essential for small businesses: email marketing (up to 2000 emails/month), meetings scheduler, forms, email tracking, live chat, chatbot builder, reporting dashboard, contacts and pipeline management.
Clients: Wistia, Atlassian, InVision, VMWare
Price: 100% Free Forever
5. Slack
You've heard of Slack. The unicorn company, currently valued at over 20 billion dollars, is one of the fastest growing of all time. Major corporations like Target, Oracle, and AirBnB use the app on a regular basis because it's an incredible productivity booster.
If you've never used the tool before, it's a communication app that makes collaboration a breeze. Email is great for many things, but it can be cumbersome when conversing with colleagues. It's too easy for messages to get lost, or buried beneath a mountain of other emails.
With Slack, all of your office communications are neatly organized and searchable. Different channels can be created for different projects, departments, and clients; and team members can jump in and out of conversations as needed. Meaning they won't get notifications about conversations they're no longer involved in.
But Slack is more than just an email alternative. You can also share documents, video chat, and send GIFs inside the application. To really boost productivity, integrate your other tools like Google Drive, Dropbox, SalesForce, and CloudApp. Plans range from $0 to $12.50 a month, per user.
6. Trello
Trello is a project management app that makes managing projects less stressful; enjoyable, even. How is that possible? It all starts with the platform's Kanban philosophy. Trello is highly visual, which makes it very intuitive.
Users can break big projects down into smaller chunks by creating 'cards' for every task. Cards can be arranged into different columns, which represent different phases of a project. As tasks get completed, cards are easily transferred from one column to the next.
Here's how this process might look in a real-life scenario:
Jen is tasked with managing her company's blog. To keep track of all the articles written and submitted by different writers, she creates a Trello board with four columns: 'Blog Ideas', 'Writing', 'Editing', and 'Published'.
As each blog idea is worked on, it makes its way from the 'Blog Ideas' column, all the way to the 'Published' column when the article has been finished and posted. Make sense?
Trello is free to use, though they do offer premium plans with additional features starting at $9.99 a month.
7. Hootsuite
Social media is a business game changer. Companies have never had such easy access to their customers as they do now. It's an amazing opportunity, but it comes at a cost: crafting social posts and responding to comments takes a lot of time.
Fortunately, there are apps out there that make posting social media content much less time-intensive.
Hootsuite is a social media management app that allows you to update your company's Facebook, Twitter, Instagram, YouTube and LinkedIn pages from the same screen — without having to log into each individual platform. You can also reply to comments inside the tool, too.
But the real reason why Hootsuite makes our best productivity apps for 2020 list is because of its scheduling feature. Log in once, schedule every post you plan to make for the next week, month, three months (Hootsuite allows you to schedule hundreds of messages at a time), and then just monitor your accounts as the software automatically posts content at the time you specified. How cool is that?
Hootsuite plans start at $29 a month after a free 30 day trial.
8. Toggl
Toggl is the simple, intuitive time tracker that you and your team will actually use. It isn't limited by device and works on your computer, tablet and phone; so no matter where or what you're working on, your hours are being tracked. Oh, and you'll never forget to turn this productivity app on because it sends you friendly reminders to do so.
When you've completed a task, take a look at the detailed report. Toggl crunches the numbers and shows you how your time was spent. You just have to analyze its findings and adjust the way you work in the future to be more productive.
If you're a freelancer, a tool like this is mandatory. How else will you accurately bill clients? But even those who are employed on a salary basis will find Toggl useful. After all, to become more productive, it helps to first know how you're really spending your time.
Toggl is free to use, though premium features start at $9 a month per user.
9. LastPass
We'll say it, passwords are incredibly frustrating. Having to remember a different combination of letters, numbers, and symbols just to log into each digital tool you use for work is a nightmare. And the truth is, passwords actually don't do much to improve security.
Enter LastPass, a password management tool that makes it easy to generate, remember, and even share detailed and secure passwords. Here's how it works:
- Download the LastPass browser extension to your computer.
- Create your LastPass account and create a long, detailed master password.
- Add sites and unique passwords to your personal LastPass password manager vault.
- Now, when you go to any of the sites that have been added to your personal LastPass vault, LastPass will automatically fill in the details for you.
If you want to boost digital security and productivity, you need LastPass, which can be used for free with basic functionality. Paid plans with additional features start at $4 a user.
10. HelloSign
Before electronic signature software, signing documents was a pain..
First, you'd have to scan your specific contract into the computer and email it to your recipient. Once received, the signee would then need to print the document out, sign it, scan it back into their computer, and, finally, email it back to you. That's just too many steps!
HelloSign takes the hassle out of signing contracts by enabling you to sign them electronically. And don't worry, every document signed through HelloSign is legally binding.
As an added bonus, your signed contracts are organized inside the secure HelloSign system, meaning you don't need to waste time or space storing physical documents. Simply create the agreement, send it out for the necessary signatures, and file it away for future reference.
HelloSign is free for limited use and upgraded plans start at $13 a month.
It should be noted that only the user creating and sending documents is charged this monthly fee. Those receiving contracts are not required to pay anything in order to sign them. In fact, they don't even need to create their own account. Best mac cleanup app.
11. Zapier
Last, but not least, we have Zapier, which allows its users to create integrations and automations between apps that normally wouldn't communicate with each other. For example, a new email received in Gmail can be programmed to automatically download all included attachments to a Dropbox folder and alert you via Slack.
The best part is, all of these integrations and automations can be built with just a few clicks of your mouse; no coding required. Just select your business software of choice (this productivity app works with over 1,500 other tools, so your favorites are bound to be included) and start building customized workflows.
You'll save hours every week and become much more productive when you let Zapier handle monotonous tasks like data entry for you. After a 14 day free trial, plans cost $20 a month and beyond, depending on the features you want.
Discover the Best Productivity Apps for You
If you want to become more productive in 2020 (and who doesn't) the ten apps listed in this blog post will help. We encourage you to investigate each of them yourself, sign up for the free trials, and see if they can assist you in getting more done in less time.
Download CloudApp and get started today!
The Best Productivity Apps for 2020
Install gopro app on mac. The world is more distracting than ever before. From social media and streaming services like Netflix to video games and silly YouTube videos, our attention is constantly being diverted from our daily tasks.
If you’re frequently finding yourself looking at your smartphone or falling behind in your workload, there are numerous productivity apps available to remove distractions and keep you focused on the task at hand. These tools provide specialized practices for a wide range of needs.
So, what are productivity apps you can use to accomplish more throughout the day? Take a look at this list to find a variety of great productivity tools you can add to your arsenal. Whether you are working on improving yourself or you’re a manager trying to help your team be more productive, you’ll find multiple options to improve your tactics.
1. Slack (Communication)
Becoming a household name among friends, families, and companies, Slack has revolutionized the concept of online communication. Instead of sending someone an email and waiting for them to check their inbox, send them a message, photo, video, or document via this app and they will instantly get a notification on their computer or mobile device. The conversations are organized with searchable history and numerous tools that keep everyone well within the loop.
Price: Free for small groups. Paid options for larger teams range between $6.67 to $12.50 per person.
2. Evernote (Note Taking)
Evernote has been around for more than 15 years now, but it is still heavily considered the best productivity software for taking notes. With both computer and mobile versions, you can jot down everything from lists to class notes from anywhere at any time. You’ll be able to organize all your records into projects to ensure everything can be easily found as soon as you need it.
Price: Free for basic note-taking. Premium features available for personal and business use from $7.99 per month up to $14.99 per user per month.
3. Zoom (Video Calls)
Whether you like to use video calls for personal or commercial needs, Zoom beats out the competition by a mile. Their system offers crisp video with clean audio and simple functions to meet all your expectations. Run business meetings, webinars, conference calls, and more with one of the top productivity tools on the web.
Price: Free for unlimited 1:1 meetings and hosting up to 100 participants. Pro features available for between $14.99 per month and $19.99 per month.
4. 24me (Calendar)
No matter who you are, most people have at least one calendar they have to manage and keep up with. 24me allows users to combine all of your schedules and have easy access to them from one place. From your business agenda and personal schedule to social media events, track everything on one calendar app.
Price: Free to download, but offers in-app purchases.
5. Toggl Plan (Project Management)
Many people may automatically associate project management with business but in reality, Toggl Plan offers functions for both personal productivity and for managers to monitor their team’s productivity. Features range from planning tools and checklists to reminder updates and wide overviews. Personal projects and business tasks will be easier to track and complete than ever before.
Price: Free for up to 5 people. Pricing plans start at $8/user per month.
6. Pocket (Bookmark News)
Previously called Read It Later, the Pocket app offers exactly that. Use it to save content from numerous sources and save them to be read at a later time. Whether you want to bookmark a news article to read after work or a Ted talk to look over during your lunch break, you’ll be able to keep up with everything and avoid the need to find it later.
Price: Free to save, read, watch, and listen for a limited amount of sources. Monthly membership for $4.99 per month or an annual membership for $44.99 per year offering an unlimited library.
7. Todoist (To-do List)
Everyone in the world has at least one thing they need to accomplish each and every day. Todoist helps you organize your to-do list and get reminders for the tasks as they come up throughout your schedule. You’ll be able to declutter your mind and allow the app to keep you on track.
Price: Free for the basic checklist. $3 per month billed annually for basic features.
8. Toggl (Time Tracking)
Do you ever get distracted? Toggl is one of the best productivity apps for tracking your time and preventing procrastination. It offers a handful of useful features ranging from timers and tracking reminders to a project dashboard and more.
Price: Free for up to 5 people. Free 30-day trial for larger groups with monthly and annual payment plans between about $10 to $20 per month. Large enterprises will need to contact them for customized pricing.
9. Shortcuts (Mobile Task Management)
Previously known as Workflow, the Shortcuts app allows you to create tasks that save you time. With template options and the ability to create customized shortcuts, you’ll be able to make complicated tasks simple. Create custom speed dial lists, get rapid directions to your next calendar item, instantly open your favorite playlist, and more.
Price: Free to download, but offers in-app purchases.
10. Grammarly (Spell Checker)
Do you struggle with grammar and punctuation from time to time? That’s okay because Grammarly has your back with its adaptable grammar checking software. It will integrate with your computer or mobile device and automatically point any misspelled words, missing commas, and other mistakes.
Price: Free for basic writing corrections. Premium from $11.66 per month and business from $15 per month per user.
11. Hootsuite (Social Media Management)
Are you struggling to manage multiple social media accounts at the same time? Hootsuite provides access to a variety of functions that outranks any other productivity apps in the same industry. With options to schedule posts, monitor numerous accounts, create content, and multiple analytics, you’ll be able to handle your Facebook, Twitter, Instagram, and other social profiles with ease.
Price: Free 30-day trial. Plans priced between $29 per month to $599 per month, depending on the number of social accounts.
12. Mindmeister (Mind Mapping)
Does your brain need more than words on a page to comprehend how something will work? Mindmeister is the perfect tool for visual people who want to create mind maps and flowcharts for their projects, ideas, or brainstorming sessions. Collaborate with multiple users, create color-coded views, and expand with visual presentation features.
Price: Free for up to 3 mind maps. Unlimited mind maps and additional features available between $4.99 per month to $12.49 per user per month.
13. 1Password (Password Security)
With personal and online security becoming a bigger problem on a daily basis, more and more people are following recommendations to use variable passwords for each login they use. But this also means trying to remember which one you used for each program. Offering the best productivity software for password security and compilation, 1Password will track your login details for every app you use across the web.
Price: Free 30-day trial. Personal paid plans between $2.99 to $4.99 per month. Business plans between $3.99 to $7.99 per month.
14. Pixlr (Image Editing)
Unless you work in graphic design or another creative industry, Photoshop is overkill when it comes to editing photos and other images. Enter Pixlr with the basic graphic features most people need for simple design projects. Use pre-formatted functions or customize your photos with their innovative online app.
Price: Free basic features. Pro offers additional templates and functions starting at $5 per month.
15. CamScanner (Document Scanning)
In a world moving further and further into the digital age, more people and companies are doing all they can to go paperless. This means creating digital versions of paperwork and other documents. CamScanner saves you the headache of needing a separate scanner by allowing you to scan items with your phone and save them in whatever format you need.
Price: Free download with up to 200M cloud storage. Premium features ranging between $4.99 per month to $9.99 per month.
16. CloudConvert (File Conversion)
Are you a Windows user trying to open a file you received from a Mac user or perhaps the other way around? PC and Apple devices frequently use different file format types, making it a hassle to find a way to open a document or image sent from the opposite system. Clear up this annoyance with CloudConvert, one of the top productivity tools for converting files to whatever type you need.
Price: Free plan with limited functionality. Paid options available based on either a package deal or a subscription plan.
17. Blurt (Writing Assistance)
Bloggers, novelists, journalists, and other writers will tell you how difficult it can be to stay on track and reach their writing goals. The Blurt app provides help with this a wide array of editing, composition, and tracking features. Once a project is completed, you can also share it across a large number of publications and other programs.
Price: Free 15-day trial. $4.99 per month.
18. Google Drive (File Storage)
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Other file storage productivity apps have surfaced over the last few years, but Google Drive still reigns supreme as the best option. Recently added to the new Google One system, you’ll have up to 15GB of free storage for everything from email to documents and videos.
Price: Free for up to 15GB of storage. Pricing plans for additional storage space start at $1.99 per month.
19. Blinkist (Book Summaries)
The world is full of incredible books that contain expert advice, recommendations, and other important things for us to improve ourselves. But who has the time to read hundreds of pages at a time to learn these things? Blinkist provides audio summaries for thousands of non-fiction books, saving you time and letting you get all the most important details in a much shorter period of time.
Price: Free for one pre-selected daily read. A premium membership for unlimited access starts at $8.34 per month, paid annually.
20. Mindfulness (Meditation)
Essentially everyone in the world needs to take a break from the daily grind at one point or another. And while not all of us can take a vacation or trip out of town, one of the best ways to get away for a moment is with basic meditation techniques. Mindfulness is an app offering both simple meditation and longer sessions for relaxation, focus, and more.
Price: Free to download, but offers in-app purchases.
Incorporate Productivity Apps into Your Day
If you’re struggling with procrastination, laziness, or any other distractions, this list of productivity apps offers a great start for you to get back on track. Try them out and see which ones work best for your needs.
For more lists of useful productivity software and other tools, make sure you check out the Toggl Plan blog!
For more lists of useful productivity software and other tools, make sure you check out the Toggl Plan blog!